IUSM Division of Biostatistics

Employment & Benefit Information

IU’s Total Compensation Statements

Many factors contribute to the compensation package employees receive at Indiana University. IU’s compensation package includes various benefits in addition to base salary. In August 2008, full-time Academic and Staff employees will receive Total Compensation Statements highlighting the estimated annualized value of the base salary and benefits associated with their employment at IU in fiscal year 2008/2009.

Specifically, the statement will include the following applicable IU-provided compensation:

· Base salary

· Social Security

· IU Retirement Plan or PERF retirement

· Medicare

· Medical coverage

· Dental coverage

· Life insurance

· Fee Courtesy (subsidized IU tuition)

· Holidays

· Time off

· Tobacco-free wellness HRA

Voluntary benefits such as supplemental life, tax saver benefit, and tax deferred supplemental retirement plans will also be displayed.

Summary of Paid Time Off for Staff Employees

All Staff

All Staff employees receive nine paid holidays a year. Each holiday is considered to be eight hours for full-time Staff; part-time Staff earn a prorated amount.

• New Year's Day	• Memorial Day	• Thanksgiving Day
• Martin Luther King Jr. Day	• Independence Day	• Friday after Thanksgiving
• Campus Holiday*	• Labor Day	• Christmas Day

*Accrues on March 1 of each year. The Campus Holiday is either a “floating” holiday or a day designated by the president of the university or the chancellor of the campus.
On campuses that treat the holiday as a floating holiday, Campus Holiday is available to use on or after March 1.

When it is necessary for a Support and Service Staff to work on a holiday, it is typically at the discretion of the department as to whether the employee receives either additional pay or time off. Refer to the specific employee Holiday policy for the correct procedure. Professional Staff who work on a holiday receive equivalent time off.
Eligible employees receive terminal pay for certain unused holidays when separating from the university.

Professional Staff

PTO Plan

The following table shows the amount of paid time off (PTO) that full-time Professional Staff accrue each month. Part-time Staff earn a prorated amount. PTO is not accrued during any period of absent without pay.

University service	PTO per month	Annual accrual
Up to the first 60 months	20 hours	240 hours (30 days)
On and after 60 months	24 hours	288 hours (36 days)

Below are general rules about PTO. See the policy for additional rules and details.

· PTO benefits are used for vacation, sick leave, funerals, personal business, and other absences from work.

· PTO is earned at the end of the last workday of the month and is available to use on the next workday.

· PAE Staff must record PTO in full-day increments unless using it to cover a reduced workday under an FMLA or Worker’s Compensation covered absence;

· PAO and PAU Staff must record PTO on the basis of the exact time taken to cover an absence from work.

· The maximum of PTO that can be used in a year is the amount earned from January 1 to December 31 of each year.

· At the end of each year, employees may allocate up to a maximum of 96 hours (12 days) of unused PTO to a sick leave account. Part-time employees may allocate a portion of this amount.

o There is no limit on the total amount of time an employee may have in her/his sick leave account.

o Staff may use time from their sick leave account to cover personal or family illness, medical appointments, and funeral attendance.

· At the end of each year, unused PTO that is not converted to a sick leave account is carried over to the next year. The maximum amount of PTO that can be carried over to the next year is the amount earned in one year.

· All accumulated PTO is paid at time of separation from the university.

· Other paid time off is granted for specific purposes such as military leave, court duty, voting, adverse weather, adverse working conditions, and injury on-the-job.

Support and Service Staff

The following table shows the amount of Vacation and Income Protection time that full-time Support and Service Staff accrue each biweekly pay period. Part-time Staff earn a prorated amount. Vacation and Income Protection time are not accrued during any period of absent without pay.

University service	Vacation per biweekly period	Income Protection per biweekly period	Total annual accrual
From 0 to end of 6th year	4.31 hours	3.7 hours	208.2 hours (26 days)
Start of 7th to end of 13th year	5.85 hours	3.7 hours	248.2 hours (31 days)
Start of 14th to end of 29th year	7.39 hours	3.7 hours	288.2 hours (36 days)
Start of 30th and beyond	8.92 hours	3.7 hours	328.2 hours (41 days)

Vacation Plan

Below are general rules about Vacation time. See the policy for additional rules and details.

· Vacation benefits are used for vacation, personal time away from work, and absences such as adverse weather, class attendance, and family medical leave.

· Additional paid time off is granted for specific purposes such as funerals, military leave, court duty, voting, and injury on-the-job.

· Unused Vacation hours accumulate from year to year.

· Maximum Vacation hours that can be used in a year:

o From 0 to end of 13 years of service: 304 Vacation hours

o Beginning of 14 years of service and beyond: 784 Vacation hours

· Accumulated Vacation is paid at time of separation up to maximums based on length of service.

Income Protection (Sick Time) Plan

See the Income Protection policy for a complete list of absences for which employees may use Income Protection time. Some examples include personal or family illness, medical appointments, class attendance, etc.

Some rules about using and accruing Income Protection time are:

· Supervisors may request verification of need for time off or an emergency.

· Accruals accumulate from year to year.

· A percentage of accumulated Income Protection time is paid to those who separate from the university with IU Retiree status.

Other Important Links

Academic Policies - http://faa.iupui.edu/resources.asp?unit=FAA&subgroup=Academic%20Policies

University Retirement Plans - http://www.indiana.edu/~uhrs/benefits/retirement.html

Orientation for New Faculty - http://www.hra.iupui.edu/facultyorientation.asp

Academic Benefit Plans - http://faa.iupui.edu/common/uploads/library/FAA/appd864781.htm

Academic Vacation Time - http://faa.iupui.edu/common/uploads/library/FAA/appd499416.doc

Community Cultural Links : http://faa.iupui.edu/common/uploads/library/FAA/APPD3224.htm

Orientation for New Staff - http://www.hra.iupui.edu/orientation.asp